Woodchips Woodworking Club

Board Meeting Minutes

August 9, 2010

Don Schramski convened the meeting at 9:00 a.m. Attendees included Forrest Fetherolf, Bill Van Ooyen, Ken Andersen, Dave Sears, Grant Lewis and Scott Sturman.

The minutes from the June board meeting were reviewed and approved.

Treasurer

Bob submitted the August financial statement for review by the board. The board unanimously accepted Bob’s statement which indicated total available funds of $10407.53.

Woodchips currently has 174 members. The membership includes 41 Foremen and 27 Monitors.

The nomination/voting process for 2011 Board members was reviewed.

OLD BUSINESS

Operations (Bill VanOoyen)

Bill discussed the replacement of the belt sander and the purchase of an additional small lathe. In addition, Ken Andersen submitted a request for a Powermatic Edge Sander. The approximate cost of a new Powermatic edge sander is $5100. The board will review other edge sanders and when they arrive at a consensus they will ask the members to approve an appropriate edge sander expenditure. The cost of the lathe and belt sander will be discussed at the September Board meeting.

Bill discussed the club holiday project. The board will ask members for suggestions for a toy and a member volunteer to run the project.

Shop Projects (Forrest Fetherolf)

Forrest informed the board there have been 30 completed projects by Woodchips this year to date. There is one project currently being worked on in the shop with two outstanding requests for quotes.

Forrest discussed the shop insulation project. Woodchips is waiting for RMI Facilities to secure a bid following the December 2009 removal of the ceiling insulation.

NEW BUSINESS

Safety

Recently, a Saw Stop cartridge was activated by a member. The member may have touched his steel tape measure to the blade before it had stopped rotating; a direct violation of the safety requirements is cluster #6. The member will meet with the board and an appropriate course of action will be decided upon.

Forrest reviewed the proposed shop addition package that was submitted to RMI on July 21, 2010. It includes a proposed 1316 sq ft westerly addition that would cost about $88,000.00. The package is currently being reviewed by P&G, Finance and Lifestyles. If approved by all three committees it will be placed on the SCA Board agenda for approval as part of the next annual budget.

Bill reminded the board that all members must receive pre-authorization from two club officers for any items they intend to purchase for the club below $500.00 using the Authorization for Expenditure form on our website.

The board reiterated the requirement that all new members must take the shop orientation class within 60 days of joining the club. However, all members who joined the club before July 1, 2010 will be given credit for the class.

Don reminded everyone present the revised Shop Manual has been posted on our website. All members, but especially board members, should be familiar with the contents of the Shop Manual and our Bylaws.

The meeting adjourned at 10:20 am.

Don Schramski for Dick Hollis

Woodchips Secretary

Atchs: August Financial Statement

July 20, 2010 e-mail to the Board. Sub: Purchasing Authorization